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UN Women National Committee UK Privacy Policy

UN Women National Committee UK (“UN Women NC UK”) is the controller and responsible for your personal data.  This privacy policy explains how we manage personal information consistent with our obligations under the General Data Protection Regulations (“GDPR”).

What we do

UN Women NC UK focus on:

  • Awareness. We raise awareness of the issues, the challenges and the solutions developed by and through UN Women and our partners.
  • Advocacy. We speak up with and for others, encouraging governments, the private sector and individuals to support our work here and around the world.
  • Activation. We share what we learn and raise funds for our important work to achieve gender equality.

Information we collect

UN Women NC UK processes the following personal information, on one or more of the following lawful basis: 

  • in accordance with the legitimate purposes of the organisation;
  • in order to achieve compliance with a legal obligation;
  • in accordance with consent received from individuals.

We collect and hold:

  • Names, contact information (e.g. postal address, email address and phone number)
  • Donor histories, emails, letters and other interactions with UN Women and UN Women NC UK
  • Names and email addresses of persons who subscribe to receiving communications from us

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for including for the purposes of satisfying any legal, accounting or reporting requirements.  To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances you can ask us to delete your data.  See the ‘Your legal rights’ section below.

How we collect information

We collect information that you provide to us over the phone, in correspondence, in person, via our website and related social media platforms, or in response to our fundraising appeals, activities or promotions. We do not collect individual information about you when you visit our site unless you choose to provide your information to us. We collect information from you when you register as a supporter on our site, donate, place an order, subscribe to our newsletter, respond to a survey or fill out a form.

How we use your information

We use your personal information to carry out our charitable and related activities. For example, we use your personal information to:

  • Notify you or any emergency appeals or donation drives
  • If you register with us, we will send you periodic emails updating you on our work and activities.

Security

We have put in place measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know.  They will only process your personal data on our instructions and they are subject to a duty of confidentiality.  We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator or a breach where we are legally required to do so.

Overseas disclosure of personal information

We are one of several National Committees for UN Women. A large part of our work involves dealing with other such committees and organisations overseas. We participate in conferences and events such as the World Conference on Women and the annual UN Commission on the Status of Women. We do not share information about staff, donors or volunteers with UN Women or any other overseas entity. We will share the names and email addresses of individuals making the HeForShe Commitment with the HeForShe Team at UN Women based at the United Nations in New York. By submitting your email address through the HeForShe commitment page, you agree to receive news, stories and ideas for action from HeForShe.

Your legal rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data.  These rights are as follows:

Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data’s accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

If you wish to exercise any of the rights set out above, please contact us using the details in the ‘Contacting us’ section below.    You also have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).  We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Fees

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive.  Alternatively, we may refuse to comply with your request in these circumstances.

What we many need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights).  This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

Time limit to respond

We try to respond to all legitimate requests within one month.  Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests.  In this case, we will notify you and keep you updated.

Cookies

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Contacting Us

If you have any questions about this privacy policy you may contact us via email at info@unwomenuk.org. If we decide to change our privacy policy, we will post those changes on this page. This policy was last updated on 25 May 2018.

Email: info@unwomenuk.org

Company Number: 09233969

Registered Charity Number: 1162741

© UN Women National Committee UK